Disadvantages

• Can be difficult at first to learn how to use it.
• Make sure you have a clear understanding of how specific equipment operates (e.g., picture in focus, volume adjusted); have the appropriate cords to connect the laptop computer to the projector.
• Allow enough time for set-up and pre-testing of equipment.

Tips for Using PowerPoint

• Always use the KISS principle (keep it simple and straightforward).
• Be consistent; don't change color on every screen just because you can; remember, you want the audience to focus on the instruction, not the frills.
• Use balance and be consistent.
• Use similar graphic and font styles
• Use only high quality slides (e.g., good exposure, in focus) .
• Incorporate one thought per slide; all text, graphics, charts, and other images should reflect the "theme".
• Include no more than two fonts on the same slide; if emphasis is required, use bold, shadow, or italic fonts.
• Include no more than four bullet points of text on a single slide.
• Choose the graphics carefully for the presentation; if properly chosen they can add to the learning; when improperly chosen, they can distract.
• Use the appropriate equipment for delivery to your size of audience.
• Have a back-up plan (e.g., overhead transparencies of your slides).
• Practice your presentation with the equipment.
• Avoid saying, "I hope this works" or "Now, let see if I did this right ".
• Have extra batteries, extension cord and 3-prong adaptor.

 

General Rules for Designing Overheads, Slides and PowerPoint Slides

[1] Adapted with permission from Soil and Water Conservation District Outreach: A Handbook for Program Development, Implementation and Evaluation . Ohio Department of Natural Resources, Division of Soil and Water Conservation, 2003.